01
Map the starting point
Record current email, domains, file locations, user accounts, licenses, and important applications. Find out who controls the domain and who can approve changes.
02
Agree on the destination
Choose the applications and subscriptions appropriate to the work. Decide how files will be organized and which groups need access before moving the content.
03
Check data and dependencies
Identify shared mailboxes, calendars, large files, application integrations, and unsupported formats. Plan for anything that needs manual handling or specialist vendor help.
04
Prepare a backup and a change window
Discuss backup protection, communication to users, and a suitable time for the move. Define the checks needed before switching daily work to the new environment.
05
Test with real work
Use a small agreed set of accounts or files to confirm sign-in, permissions, and common tasks. Test from the devices people will actually use.
06
Hand over ownership
Document administrator responsibilities, licensing, and support contacts. Help users understand the new workflow and identify follow-up issues early.